Musician’s Booking Agent Checklist

The other day a musician friend and I talked about the importance of booking agent duties and their ability to task and organize details for each artist regarding each and every event they might do or are booked into.

I told him if I had such a job I'd have a checklist on my computers and online as well as making paper copies.

I figured I could come up with a list in about 20 minutes that would cover most of the details. He asked me to do it and email it to him. Then it occurred to me others might benefit from such a list… so here's what I sent to him along with a standard gig sheet for another template to consider (for a well-formed form). Perhaps this could be helpful for some visiting my site.

I'd also keep running notes as to when I phoned and/or emailed the promoter(s), and each time I tried to get through to them but couldn't as well. Then I and those I work for/with know I'm doing my job well.

Good and continual communication as well as patience -yet persistence -is all part (and sometimes the pain) of the work, but what a great gift a solid booking person is!

Note, this is -not- a contract, rather it's a detail list from which to work.

Thanks for visiting, -Glenn



Show Day of Week, Date, Year:

Requested Date(s):

Confirmed Date(s):

Contract Sent Date:

Signed Contract Received Date (signed by both parties, filed by Agent):


Promoter(s) Name, Phone(s), Address, Mailing Address, Email Address(es), Website Info.:

How often does/has Promoter produced concerts? What acts, what was the attendance, etc.:

Publicity Means & Plans (Promoter and artist):

Communicate all Artist on-line/postal press kit, photo, interview and logistics information:

Name of Venue & Address:

Seating, Expected Audience "Guesstimate":

Sound System Details:

Lighting Details:

Soundcheck Time:

Opening act(s):

Time-length of Set:

Stage Plot info. (positioning gear, mic and amp placement, etc.):

Equipment Needed for Promoter/Venue to Provide:

Equipment Artist will bring:

Transportation Method(s):

Lodging Details, Address, Logistics (travel to-from venue, etc.) Plan:

Merchlist, Merch details (tables provided, lighting, merch person needed/not needed, venue and/or promoter percentage of sales or not, etc.):

Pre-shipped Merch and Unsold Merch Return Logistics Plan:

Agreed-upon Honorarium/Percentage/Ticket Prices, etc.:





  1. <!DOCTYPE HTML PUBLIC "-//W3C//DTD HTML 4.0 Transitional//EN"> <HTML><HEAD> <META content="text/html; charset=UTF-8" http-equiv=Content-Type> <META name=GENERATOR content="MSHTML 9.00.8112.16443"></HEAD> <BODY style="FONT-FAMILY: Arial; COLOR: #000000; FONT-SIZE: 10pt" id=role_body bottomMargin=7 leftMargin=7 rightMargin=7 topMargin=7><FONT id=role_document color=#000000 size=2 face=Arial> <DIV>A few other questions I asked for all of you that I booked -&nbsp; 1) How many shows have you booked and what kind of attendance have you had?&nbsp;&nbsp; 2) Have you ever had an artist in this particular genre of music?&nbsp; When I was booking you, Glenn, I had people who had never booked a blues artists.&nbsp; So, I wanted to make sure they understood what type music they were getting.&nbsp; 3) I would also ask, when we got further down the line, does the promoter have a church budget or some other type of financial backing, to help support the cost of the event.&nbsp; I didn’t want a promoter to lose his own shirt, or paycheck, on a concert.&nbsp; </DIV> <DIV>&nbsp;</DIV> <DIV>Just a few of my own thoughts. </DIV> <DIV>&nbsp;</DIV> <DIV><FONT lang=0 color=#ff0000 size=3 face=Arial FAMILY="SANSSERIF" PTSIZE="12"><B>Mark <DIV>&nbsp;</DIV> <DIV> <DIV>In a message dated 4/22/2012 5:50:06 P.M. Central Daylight Time, writes:</DIV> <BLOCKQUOTE style="BORDER-LEFT: blue 2px solid; PADDING-LEFT: 5px; MARGIN-LEFT: 5px"><FONT style="BACKGROUND-COLOR: transparent" color=#000000 size=2 face=Arial> <P style="TEXT-ALIGN: center; PADDING-BOTTOM: 15px; COLOR: #999999; FONT-SIZE: 14px">This is a private email. Please do not forward.</P> <TABLE border=0 cellSpacing=0 cellPadding=0 width=650 align=center> <TBODY> <TR> <TD style="border-top-left-radius: 5px; border-top-right-radius: 5px" class=h20 bgColor=#eaeaea height=20 colSpan=3></TD></TR> <TR> <TD class=w20 bgColor=#eaeaea width=20></TD> <TD> <TABLE style="FONT-FAMILY: Arial, Helvetica, sans-serif; FONT-SIZE: 12px" border=0 cellSpacing=0 cellPadding=0 width=610 align=center> <TBODY> <TR id=header> <TD style="FONT-FAMILY: ‘Helvetica Neue’,Helvetica,Arial,sans-serif; FONT-SIZE: 24px" height=60 width=610> <DIV id=logo_container><IMG id=logo alt="Posterous Spaces" src="; width=610> </DIV></TD></TR> <TR> <TD> <TABLE border=0 cellSpacing=0 cellPadding=0 width=610 bgColor=#ffffff> <TBODY> <TR height=20></TR> <TR> <TD width=16></TD> <TD width=578> <TABLE id=first_section border=0 cellSpacing=0 cellPadding=0 width=578> <TBODY> <TR> <TD> <P></P></TD></TR></TABLE></TD></TR></TABLE></TD></TR></TABLE></TD></TR></TABLE></DIV></DIV></BODY></HTML>

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